2018 Scientific Assembly Exhibits & Support

Tuesday, July 10-Wednesday, July 11

Register Now

Download Floor Plan | Download Rules and Regulations

Location

Sagamore Resort
110 Sagamore Road
Bolton Landing, NY 12814

Recognized as one of New York State’s leading emergency medicine educational events, New York ACEP’s Scientific Assembly offers industry leaders an opportunity to meet directly with your market. Exhibit your product, promote your job opportunity, demonstrate your technology July 10-11, 2018, at the Sagamore Resort on Lake George.


2017 Assembly Facts

•  313 emergency physicians representing residents, attending physicians and ED Directors from around the state attended the 2017 assembly.
•  36 companies participated through exhibits and meeting support.
•  100% of the respondents would recommend this assembly to others.
•  82% of the respondents found the exhibit program valuable.
•  85 hospitals and medical centers were represented at the 2017 assembly.


Exhibit Hours

Tuesday, July 10 2:30-6:30 pm
Wednesday, July 11: 7:30-11:00 am

Set-Up July 10: Noon-2:15 pm
Tear-Down July 11: 11 am-1:00 pm

Premium Exhibits

Four premium exhibit spaces will be available in the foyer outside the exhibit hall. These are available on a first-come, first-served basis. Cost: $2,000 per space.

Application Process

Full payment must accompany application and contract to exhibit in order to confirm space assignment. No application will be processed without full payment: $1,000 (by May 1); $1,200 (after May 1) $1,300 (after June 1).  No refund will be made on space that is not utilized during exhibit hours. Cancellations must be requested in writing by June 1. All cancellations are subject to a $100 processing fee. Refunds will not be made after June 1, 2018.

Acceptance of Application

Applications for exhibit space are subject to review by New York ACEP to determine suitability for the assembly and to ensure conformity with assembly standards.

Helping You Build Relationships

•  Attendees will be asked to indicate their areas of interest as related to exhibit products and services. Please self declare your type of business on the exhibit application. This will help us to match your business product with interested assembly attendees.
•  Have an event to promote? Keep us informed so we can keep assembly attendees informed. Email notification on scheduled events will be shared with assembly attendees. Note: Events cannot conflict with assembly functions.

Assignment of Space

New York ACEP will assign exhibit space based on the order in which the applications are received. Supporters will receive priority in the assignment of prime exhibit space. Every effort will be made to make assignments as specified on the application. Space will not be assigned without a signed application and contract to exhibit and payment. New York ACEP reserves the right to restructure exhibit space should the need arise.

Specifications

Exhibit space consists of an 8-foot draped table. Exhibits will be located in close proximity to educational sessions. Electrical service can be contracted directly through the Sagamore. An order form will be provided in the exhibit confirmation.

Set-up

Exhibit set-up is from Noon-2:15 pm Tuesday, July 10, 2018.

Dismantling

New York ACEP requests that all exhibitors refrain from dismantling until 11:00 am, Wednesday, July 11. Exhibit area must be clear of all materials by Noon, Wednesday, July 11.

Select a Package

icon-check-mark-175Exclusive Premier & WebApp Supporter. . . $7,500 - Reserved
Secure the ultimate support level

  • choice of exhibit space (one table)
  • registration for up to four (4) representatives
  • 8.5 x 11 insert in registration packet (company provided)
  • half-page color ad in Empire State EPIC
  • list of attendees and their hospital affiliation (provided in registration packet)
  • opportunity to audit Assembly educational courses
  • company listing and an unlimited description in the Assembly WebApp
  • exclusive exhibit times separate from educational sessions
  • acknowledgement on website
  • special recognition signage

icon-check-mark-175Value Supporter. . . . . . . . $3,000
Your commitment will be noticed

  • exhibit space (one table)
  • registration for up to three (3) representatives
  • quarter-page color ad in Empire State EPIC
  • list of attendees and their hospital affiliation (provided in registration packet)
  • opportunity to audit Assembly educational courses
  • company listing and an unlimited description in the Assembly WebApp
  • exclusive exhibit times separate from the educational sessions
  • acknowledgement on website
  • special recognition signage

Or

A La Carte


sa2013-exh-250

Exhibit Only

Exhibit includes registration for two company representatives; an opportunity to audit educational courses; breaks, opening reception and Thursday breakfast in the exhibit hall; list of attendees and their hospital affiliation; company listing and description of products & services in the Assembly WebApp; and exclusive exhibit times separate from the educational sessions providing quality time for registrants and exhibitors to meet. 
Fee: $1,000 (by May 1); $1,200 (after May 1) $1,300 (after June 1) per table in the exhibit hall 
Premium exhibit space: $2,000 per table in the foyer outside the exhibit hall (limited to 4 tables)

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Add a tray

Drive traffic directly to your exhibit with the purchase of a hors d'oeurve tray during Tuesday's opening reception. Participating exhibitors will be identified with a helium balloon display.
hors d’oeuvre tray: $250 per tray

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Exclusive Enhancements

Enhance your company’s visibility by participating in one of these exclusive options (participation includes special recognition signage at the Assembly and acknowledgement in the Empire State EPIC).

Annual Meeting Luncheon $4,500  
Research Forum $2,000  
Open Day registrant gift $2,000  
Wednesday Breakfast $1,800  
Thursday Breakfast $1,200  
Registrant Snack $1,000  
Tuesday break (exhibit hall) $   500
 
Wednesday break (exhibit hall) $   500  
Thursday break $   300  
Board Lunch
$   500  
Board Breakfast $   500
 


To ensure you receive the exclusive meeting support enhancement of your choice, register online today!

Exhibit Hours

(tentative times - may vary slightly once the program is finalized)
Tuesday, July 10: 2:30-6:30 pm
Wednesday, July 11: 7:30-11:00 am
Set-Up July 10: Noon-2:15 pm
Tear-Down July 11: 11 am-Noon

Rules and Regulations

Click to Download Rules and Regulations
•  Name badges must be worn at all times during the Assembly
•  Representatives must stand in front of table and not behind
•  All items including signage and give-a-ways must be placed on the table and not behind or beside
•  No signs may be taped or adhered to walls or floor of the exhibit hall

Sagamore Accommodations

Reserve no later than May 25: Sagamore reservations can only be secured once your Assembly exhibit registration has been received and confirmed. This family friendly golf and lakefront resort offers luxury accommodations, extraordinary dining, superb fitness and spa facilities and a host of opportunities to enjoy the incredible beauty of the Adirondacks. 

At The Sagamore, you have a choice of accommodations to match your needs. Register early to aid you in receiving your preferred accommodations. All accommodations are smoke free and offer high-speed wireless internet, data ports and televisions with access to games & movies and with daily housekeeping. For room descriptions, go online to http://thesagamore.com/stay.htm. Discounted room rates at the Sagamore are guaranteed through May 25, 2018 and will be made available to paid exhibiting companies. Reservations after that date cannot be guaranteed. Each exhibiting company is limited to one reservation/representative.

Alternative Accommodations
Melody Manor Resort, Bolton Landing
Holiday Inn Resort, Lake George

icon-iphoneAssembly
WebApp

The assembly WebApp will contain everything about the assembly, including:
• Daily Agenda
• Exhibitor Map
• Speaker & Exhibitor Profiles
• Attendee Lists
• Session & Event Reminders
• Evaluations

Badges

Name badges will be prepared for up to two company representatives. An additional representative is $100 (excluding supporters) and requires advance registration (not to exceed a total of three representatives).

Registration and Payment

Credit Card: Pay by credit card online.

Check: Mail completed application with your check payable to New York ACEP, 1130 Crosspointe Lane, Suite 10B, Webster, NY 14580-2986.

Federal Tax ID# 31-0923041

icon-at-sign-175Questions?

To discuss a specific sponsorship opportunity you do not see here or for any questions you may have, contact us:

New York American College of Emergency Physicians
1130 Crosspointe Lane, Suite 10B
Webster, NY 14580-2986
(585) 872-2417 phone
(585) 872-2419 fax
This email address is being protected from spambots. You need JavaScript enabled to view it. email

icon-paper-175Quick Links
Online exhibit registration
Download exhibit floor plan
Download rules and regulations
Download exhibit application for check payments
Read more on the assembly
Read more on the Sagamore

2017 Exhibitors

Alere Inc.
Allergan, Inc.
American College of Emergency Physicians (ACEP)
Bassett Healthcare Network
Champlain Valley Physicians Hospital
Change Healthcare
CSL Behring
Ellis Medicine
Emergency Groups' Office
Emergency Medicine Associates, P.A., P.C.
Emergency Physicians Insurance Exchange RRG
Envision Physician Services/EmCare
GE Healthcare
Gebauer Company
Genentech, Inc.
Island Medical Management
Janssen Pharmaceuticals, Inc.
LogixHealth
Mallinckrodt Pharmaceuticals
Mindray
Monaghan Medical Corporation
NES Health Care
Newsura Insurance Services, Inc.
Northwell Health
Oswego Hospital
Pfizer
Progressive Emergency Physicians
Rochester Regional Health
Saratoga Emergency Physicians, PC
Schumacher Clinical Partners
Smith & Nephew
TeamHealth
Teleflex Medical
The Guthrie Clinic
US Acute Care Solutions