2019 Scientific Assembly Exhibits & Support
Exhibit Days: Tuesday, July 9-Wednesday, July 10, 2019
Online Registration Coming Soon
Location
Sagamore Resort
110 Sagamore Road
Bolton Landing, NY 12814
Recognized as one of New York State’s leading emergency medicine educational events, New York ACEP’s Scientific Assembly offers industry leaders an opportunity to meet directly with your market. Exhibit your product, promote your job opportunity, demonstrate your technology July 9-10, 2019, at the Sagamore Resort on Lake George.
2017 Assembly Facts
• 313 emergency physicians representing residents, attending physicians and ED Directors from around the state attended the 2017 assembly.
• 36 companies participated through exhibits and meeting support.
• 100% of the respondents would recommend this assembly to others.
• 82% of the respondents found the exhibit program valuable.
• 85 hospitals and medical centers were represented at the 2017 assembly.
Premium Exhibits
Four premium exhibit spaces will be available in the foyer outside the exhibit hall. These are available on a first-come, first-served basis. Cost: $2,000 per space.
Helping You Build Relationships
• Attendees will be asked to indicate their areas of interest as related to exhibit products and services. Please self declare your type of business on the exhibit application. This will help us to match your business product with interested assembly attendees.
• Have an event to promote? Keep us informed so we can keep assembly attendees informed. Email notification on scheduled events will be shared with assembly attendees. Note: Events cannot conflict with assembly functions.
Assignment of Space
New York ACEP will assign exhibit space based on the order in which the applications are received. Supporters will receive priority in the assignment of prime exhibit space. Every effort will be made to make assignments as specified on the application. Space will not be assigned without a signed application and contract to exhibit and payment. New York ACEP reserves the right to restructure exhibit space should the need arise.
Specifications
Exhibit space consists of an 8-foot draped table. Exhibits will be located in close proximity to educational sessions. Electrical service can be contracted directly through the Sagamore. An order form will be provided in the exhibit confirmation.
Select a Package
Exclusive Premier & WebApp Supporter
Secure the ultimate support level
- choice of exhibit space (one table)
- registration for up to four (4) representatives
- 8.5 x 11 insert in registration packet (company provided)
- half-page color ad in Empire State EPIC
- list of attendees and their hospital affiliation (provided in registration packet)
- opportunity to audit Assembly educational courses
- company listing and an unlimited description in the Assembly WebApp
- exclusive exhibit times separate from educational sessions
- acknowledgement on website
- special recognition signage
Value Supporter
Your commitment will be noticed
- exhibit space (one table)
- registration for up to three (3) representatives
- quarter-page color ad in Empire State EPIC
- list of attendees and their hospital affiliation (provided in registration packet)
- opportunity to audit Assembly educational courses
- company listing and an unlimited description in the Assembly WebApp
- exclusive exhibit times separate from the educational sessions
- acknowledgement on website
- special recognition signage
Or
A La Carte
Exhibit Only
Exhibit includes registration for two company representatives; an opportunity to audit educational courses; breaks, opening reception and Wednesday breakfast in the exhibit hall; list of attendees and their hospital affiliation; company listing and description of products & services in the Assembly WebApp; and exclusive exhibit times separate from the educational sessions providing quality time for registrants and exhibitors to meet.
Add a tray
Drive traffic directly to your exhibit with the purchase of a hors d'oeurve tray during Tuesday's opening reception. Participating exhibitors will be identified with a helium balloon display.
hors d’oeuvre tray: $250 per tray
Exclusive Enhancements
Enhance your company’s visibility by participating in one of these exclusive options (participation includes special recognition signage at the Assembly and acknowledgement in the Empire State EPIC).
| Annual Meeting Luncheon | ||
| Research Forum | ||
| Opening Day Registrant Gift | ||
| Wednesday Breakfast | ||
| Thursday Breakfast | ||
| Registrant Snack | ||
| Tuesday break (exhibit hall) | ||
| Wednesday break (exhibit hall) | ||
| Thursday break | ||
| Board Lunch |
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| Board Breakfast | |
Exhibit Hours
(tentative times - may vary slightly once the program is finalized)
Tuesday, July 9: 2:30-6:30 pm
Wednesday, July 10: 7:30-11:00 am
Set-Up July 9: Noon-2:15 pm
Tear-Down July 10: 11 am-Noon
Sagamore Accommodations
This family friendly golf and lakefront resort offers luxury accommodations, extraordinary dining, superb fitness and spa facilities and a host of opportunities to enjoy the incredible beauty of the Adirondacks.
At The Sagamore, you have a choice of accommodations to match your needs. All accommodations are smoke free and offer high-speed wireless internet, data ports and televisions with access to games & movies and with daily housekeeping. For room descriptions, go online to http://thesagamore.com/stay.htm. Discounted room rates at the Sagamore will be made available to paid exhibiting companies. Each exhibiting company is limited to one reservation/representative.
Assembly
WebApp
The assembly WebApp will contain everything about the assembly, including:
• Daily Agenda
• Exhibitor Map
• Speaker & Exhibitor Profiles
• Attendee Lists
• Session & Event Reminders
• Evaluations
Badges
Name badges will be prepared for up to two company representatives. An additional representative is $100 (excluding supporters) and requires advance registration (not to exceed a total of three representatives).
Questions?
To discuss a specific sponsorship opportunity you do not see here or for any questions you may have, contact us:
New York American College of Emergency Physicians
1130 Crosspointe Lane, Suite 10B
Webster, NY 14580-2986
(585) 872-2417 phone
(585) 872-2419 fax
This email address is being protected from spambots. You need JavaScript enabled to view it. email
2018 Exclusive Premier & WebApp Supporter
2018 Value Supporter
Research Forum Supporter
Break Supporter
2018 Exhibitors
Abbott Rapid Diagnostics
Allergan, Inc.
Alteon Health
Bassett Healthcare Network
BMS/Pfizer
Boehringer Ingelheim Pharmaceuticals, Inc.
Brault
Champlain Valley Physicians Hospital
Change Healthcare
CPS Medical Group
CSL Behring
Ellis Medicine
Envision Physician Services
Genentech, Inc.
Grifols USA
Guthrie Medical Group, P.C.
LogixHealth
Mallinckrodt Pharmaceuticals
Mindray North America
Monaghan Medical Corporation
Northwell Health
Physicians' Practice Enhancement, LLC
Progressive Emergency Physicians
Rochester Regional Health
Saratoga Emergency Physicians, PC
Signostics/EchoNous
TeamHealth
Teleflex Medical
US Acute Care Solutions
US Army Medical Department