2017 ED Director Forum Exhibits & Support

Thursday, May 11


Register Now


New York Academy of Medicine
1216 Fifth Avenue
New York, NY 10029

We have taken the screening out of the process and put you directly in touch with the decision-makers in emergency medicine. The ED Director Forum is an educational program for emergency department leaders designed to help them deal with the demands of providing emergency care in New York State. Nearly 90 ED directors from around New York State attended the 2016 forum.

An Exceptional Opportunity

More than three hours of exhibit time will be available, starting with a morning coffee break in the exhibit area and ending with dessert in the afternoon. We continue to limit our exhibit participation to ten companies to allow for maximum exposure to forum registrants. Exhibits are limited and will be accepted on a first-come, first-served basis.

Exclusive Premier & WebApp Supporter - Reserved

Offered as a unique marketing opportunity, you can enhance your company’s visibility by participating in this exclusive opportunity. Participation in this exclusive options also include:

  • One 2’ x 8’ exhibit table
  • Up to three company representatives
  • Special recognition signage
  • Acknowledgement on the website
  • Recognition in the Empire State EPIC
  • An opportunity to audit lectures at the ED Director Forum
  • list of attendees and their hospital affiliation (provided in registration packet)
  • Banner ad, company listing and description of products and services on the Forum WebApp
  • Fee: $4,000

Exhibits are limited to ten companies to allow for maximum exposure to forum registrants and will be accepted on a first come, first served basis. Each exhibit includes

  • One 2’ x 8’ exhibit table
  • Up to two company representatives
  • An opportunity to audit lectures at the ED Director Forum
  • List of attendees and their hospital affiliation (provided in registration packet)
  • Company listing and description of products and services in the Forum WebApp
  • Fee: $1,500**additional representative $100 (not to exceed three).
Forum Times

8:00 am – 4:00 pm

Exhibit Set-Up

10:00 am

Exhibit Times

10:30 am – 3:00 pm

Application Process

There are only ten exhibit spaces available. Full payment must accompany the exhibit application. No application will be processed or confirmed without full payment. No refund will be made on space that is not utilized during the exhibit hours. Cancellations must be requested in writing by March 9, 2017. All cancellations are subject to a $100 processing fee. Refunds will not be made after March 9, 2017.

Exhibit Selection & Set Up

Exhibits can be set-up starting at 10:00 am. No assignment will be made. Exhibitors may choose their table space during set-up.


New York ACEP requests that all exhibitors refrain from dismantling until after 3:00 pm.

Exhibit Specifications

Exhibit space consists of a 2’ x 8’ foot undraped table. Exhibits will be located in close proximity to educational sessions. Draping and tabletop signage is allowed.

Rules and Regulations
  • Name badges must be worn at all times during the Forum
  • Representatives must stand in front of table and not behind
  • All items including signage and give-a-ways must be placed on the table and not behind or beside
  • No signs may be taped or adhered to walls or floor of the exhibit hall

Federal Tax ID# 31-0923041


Reserve by April 11. A limited number of discounted room rates have been secured for exhibitors and registrants only at the Hotel Wales for Wednesday, May 10. The Hotel Wales is located at 1295 Madison Ave, New York, NY 10128. Guests may reserve rooms online or by calling 1-866-925-3746 and mentioning New York ACEP room group block code #212535.

Classic Queen Room       $265 per night
Junior Carnegie King Suite       $315 per night

*Rates are subject to all applicable taxes and fees.


For more information or to discuss a specific sponsorship opportunity you do not see here, contact:
New York American College of Emergency Physicians
1130 Crosspointe Lane, Suite 10B
Webster, NY 14580-2986
(585) 872-2417 phone
(585) 872-2419 fax
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