July 9-11, 2012
register |
prospectus |
floor plan rules & regulations (NEW)
LocationThe Sagamore Resort
110 Sagamore Road
Bolton Landing, NY 12814
Recognized as one of New York State’s leading emergency medicine educational events, New York ACEP’s Scientific Assembly offers industry leaders an opportunity to meet directly with the market. Exhibit your product, promote your job opportunity, demonstrate your technology July 9-11, 2012, at the Sagamore Resort on Lake George.
2011 Assembly Facts
- 204 emergency physicians representing residents, attending physicians and ED Directors from around the state attended the 2011 assembly.
- 40 companies participated through exhibits and meeting support.
- 83% of Scientific Assembly attendees would recommend this meeting to others.
- 61 hospitals and medical centers were represented at the 2011 assembly.
SELECT A PACKAGE Premier Supporter . . . . . .$5,000Secure the ultimate support level
- choice of exhibit space (one table)
- registration for up to four (4) representatives
- 8.5 x 11 insert in registration packet (company provided)
- half-page color ad in Empire State EPIC
- list of attendees and their hospital affiliation (provided in registration packet)
- opportunity to audit educational courses
- company listing and an unlimited description in the syllabus
- exclusive exhibit times separate from educational sessions
- acknowledgement on website
- special recognition signage
Value Supporter . . . . . . . . .$3,000 Your commitment will be noticed
- exhibit space (one table)
- registration for up to three (3) representatives
- quarter-page color ad in Empire State EPIC
- list of attendees and their hospital affiliation (provided in registration packet)
- opportunity to audit educational courses
- company listing and an unlimited description in the syllabus
- exclusive exhibit times separate from the educational sessions
- acknowledgement on website
- special recognition signage
A LA CARTEExhibit OnlyEach exhibit includes registration for two company representatives; an opportunity to audit educational courses; breaks, opening reception and Tuesday breakfast in the exhibit hall; list of attendees and their hospital affiliation; company listing and up to a 75-word description to describe products and services in the syllabus; and exclusive exhibit times separate from the educational sessions providing quality time for registrants and exhibitors to meet.
Fee: $900 per table by May 1 $1000 after May 1 $1100 after June 1Add a trayDrive traffic directly to your exhibit. Participating exhibitors will be identified with a helium balloon display.
hor d’oeuvre tray: $250 per trayExclusive Enhancements Enhance your company’s visibility by participating in one of these exclusive options (participation includes special recognition signage at the Assembly and acknowledgement in Empire State EPIC):
| Research Forum |
$2,000 |
|
|
Tuesday breakfast (exhibit hall)
|
$1,800 |
|
|
| Syllabus |
$1,800
|
Reserved |
MedExcel USA |
| Wednesday breakfast |
$1,200 |
|
|
| Monday break (exhibit hall) |
$500 |
Reserved
|
Medical Management Professionals |
| Tuesday break (exhibit hall) |
$500 |
Reserved |
Medical Management Professionals
|
| Wednesday break |
$300 |
|
|
To ensure you receive the exclusive meeting support enhancement of your choice, call New York ACEP at (585) 872-2417 and have your credit card payment ready or register online today!
Download complete set of Exhibit Rules & Regulations
Application Process Full payment must accompany application and contract to exhibit in order to confirm space assignment. No application will be processed without exhibit fee: $900 (by May 1); $1,000 (after May 1) $1,100 (after June 1). No refund will be made on space that is not utilized during exhibit hours. Cancellations must be requested in writing by June 1. All cancellations are subject to a $100 processing fee. Refunds will not be made after June 1, 2012.
Acceptance of Application Applications for exhibit space are subject to review by New York ACEP to determine suitability for the assembly and to ensure conformity with assembly standard
Assignment of Space New York ACEP will assign exhibit space based on the order in which the applications are received. Supporters will receive priority in the assignment of prime exhibit space. Every effort will be made to make assignments as specified on the application. Space will not be assigned without a signed application and contract to exhibit and payment. New York ACEP reserves the right to restructure exhibit space should the need arise.
Specifications Exhibit space consists of an 8-foot draped table. Exhibits will be located in close proximity to educational sessions. Electrical service can be contracted directly through the Sagamore. An order form will be provided in the exhibit confirmation.
Set-upExhibit set-up is from Noon-2:15 pm Monday, July 9, 2012.
Dismantling New York ACEP requests that all exhibitors refrain from dismantling until 11:00 am, Tuesday, July 10. Exhibit area must be clear of all materials by 1:00 pm, Tuesday, July 10.
Exhibit HoursMonday, July 9: 2:30-6:00 pm
Tuesday, July 10: 7:30-11:00 am
Set-Up July 9: Noon-2:15 pm
Tear-Down July 10: 11 am-1:00 pm
Please note:
- Name badges must be worn at all times during the Assembly
- Representatives must stand in front of table and not behind
- All items including signage and give-a-ways must be placed on the table and not behind or beside
- No signs may be taped or adhered to walls or floor of the exhibit hall
Sagamore AccommodationsDiscounted room rates at the Sagamore are guaranteed through May 23. Reservations after that date cannot be guaranteed. Information on reservations will be provided with the exhibit confirmation.
Exhibit SpecificationsExhibit space consists of a 8-foot draped table. Exhibits will be located in close proximity to educational sessions. Electrical service order forms will be provided with the exhibit confirmation.
Badges and Syllabus Name badges will be prepared for up to two company representatives. An additional representative is $100 (excluding supporters) and requires advance registration (not to exceed a total of three representatives).
The assembly syllabus will contain a listing of exhibitors with contact information and a company description. Be sure to take advantage of this opportunity to further promote your company to registrants. Syllabus, badge form and shipping information will be provided with the exhibit confirmation.
Registration and Payment
- Pay by credit card or check* ~ choose from four easy ways to register:
- online register now, click here
- phone (585) 872-2417 (credit card payments only)
- mail application and mail with payment to New York ACEP*
- fax (585) 872-2419 (credit card payments only)
*Make your check payable to New York ACEP and mail with completed application to New York ACEP, 1130 Crosspointe Lane, Suite 10B, Webster, NY 14580-2986.
Federal Tax ID# 31-0923041
Quick Linksregister onlinedownload prospectus [pdf]download floor plan [pdf]
download rules & regulations [pdf] (NEW)
Questions?
To discuss a specific sponsorship opportunity you do not see here, contact:
New York American College of Emergency Physicians
1130 Crosspointe Lane, Suite 10B
Webster, NY 14580-2986
(585) 872-2417 phone
(585) 872-2419 fax
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email
Scientific Assembly Exhibits & Support